UNDERSTANDING THE BATCH SETTLEMENT EMAIL NOTIFICATION AND ATTACHED REPORT
OVERVIEW
The Batch Settlement Report email is automatically sent each time a settlement batch finishes processing. It summarizes all Captured and Refunded card transactions included in the batch, giving merchants a clear snapshot of daily payouts for easier reconciliation and reporting.
Note: Only Merchant Managers can decide which portal users receive this notification. Staff users cannot edit their own notification preferences.
When to Expect It
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Trigger: A settlement job (automated or manual) completes.
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Frequency: One email per completed batch. Merchants with multiple processors—or more than one settlement run per day—will receive a separate email for each batch.
What’s Inside the Email
Field | Description |
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Settlement Date & Time | Exact timestamp when the batch closed. |
Total Transactions | Count of all Captured and Refunded transactions in the batch. Authorized transactions are excluded until captured. |
Sales Volume | Gross amount of all captured (sale) transactions. |
Refunds | Total amount refunded within the batch. |
Net Amount | Sales volume − refunds (processor fees may be deducted before final deposit). |
Breakdowns | • Processing Type: Credit or Debit • Card Brand: Visa, Mastercard, AMEX, etc. • Payment Source: Terminal, Virtual Terminal, Invoice, Quick Payment, Subscription, API |
Call-to-Action
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View Full Settlement Report — Opens the detailed batch report in the ARISE Portal.
Attachments
File | Purpose |
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Quick reference or printing. | |
CSV | Import into Excel or third-party tools for custom charts and analysis. |
Why It Matters
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Fast Reconciliation: Review daily totals without logging in.
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Greater Transparency: See exact breakdowns by card brand and payment source.
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Audit-Ready: Downloadable CSV files simplify accounting and record-keeping.
Article ID: 40605884616851