UNDERSTANDING THE BATCH SETTLEMENT EMAIL NOTIFICATION AND ATTACHED REPORT

OVERVIEW

The Batch Settlement Report email is automatically sent each time a settlement batch finishes processing. It summarizes all Captured and Refunded card transactions included in the batch, giving merchants a clear snapshot of daily payouts for easier reconciliation and reporting.

Note: Only Merchant Managers can decide which portal users receive this notification. Staff users cannot edit their own notification preferences.

When to Expect It

Trigger: A settlement job (automated or manual) completes.
Frequency: One email per completed batch. Merchants with multiple processors—or more than one settlement run per day—will receive a separate email for each batch.

What’s Inside the Email

Field	Description
Settlement Date & Time	Exact timestamp when the batch closed.
Total Transactions	Count of all Captured and Refunded transactions in the batch. Authorized transactions are excluded until captured.
Sales Volume	Gross amount of all captured (sale) transactions.
Refunds	Total amount refunded within the batch.
Net Amount	Sales volume − refunds (processor fees may be deducted before final deposit).
Breakdowns	• Processing Type: Credit or Debit • Card Brand: Visa, Mastercard, AMEX, etc. • Payment Source: Terminal, Virtual Terminal, Invoice, Quick Payment, Subscription, API

Call-to-Action

View Full Settlement Report — Opens the detailed batch report in the ARISE Portal.

Attachments

File	Purpose
PDF	Quick reference or printing.
CSV	Import into Excel or third-party tools for custom charts and analysis.

Why It Matters

Fast Reconciliation: Review daily totals without logging in.
Greater Transparency: See exact breakdowns by card brand and payment source.
Audit-Ready: Downloadable CSV files simplify accounting and record-keeping.

Article ID: 40605884616851